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Strategic Planning and Management Insights

This is What Your Disaster Recovery Plan Should Look Like

[fa icon="calendar"] July 20 / by Susan Ranford

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Your business network and access to your data can be disrupted anytime because of natural or artificial disasters. Although, you cannot do anything to prevent the occurrence of such disasters, you can take actions to secure your data. By addressing these issues during your next strategic planning session, you can take action before unplanned scenarios arise. Additionally, using recovery software is beneficial because it will keep your most important information safe in the face of any emergency. Knowing that your data is easily accessible, will give you time to focus on your other issues.

You need to have a proper disaster recovery plan to help you get up and running as soon as possible and limit the potential impact of downturn on your business. A disaster recovery plan (DRP) is written plans that contain the process a business must take recover and safeguard the company’s data, inventory management plan, and technological infrastructure if any form of disastrous incidence occurs. It usually contains what process the organization will take prior, during and post a disaster.


The artificial disaster that could befall any business could be a planned act like terrorist operations or unplanned acts like the crack of a man-made dam. A disaster plan is occasional known as a continuity of operations plan in error as a result of the growing reliance of businesses on IT for their business activities.

It mostly involves methods organizations would take to recover their IT data, properties, and facilities. The main aim of the disaster recovery plan is to minimize the amount of data loss and reduce the period of the downtime. It protects the business should any part or the whole of its operation be interrupted and made impossible during the process.

The recovery plan makes it possible for business activities to continue and ensures that the business stability is not affected. The reduction of downtime and loss of a company’s data is estimated with two different concepts: the recovery time objective (RTO) and the recovery point objective (RPO).

The recovery time objective is the period that it would take the business to fully resume its operation at the end of the occurrence of a major incident (MI) to prevent anything that would affect the continuity of the business. The recovery point objective (RPO) on the other hand is how old the data and files recovered from backup storage must be to ensure that the business goes back to its normal activities if the business computer, system, or network spoils due to MI.

The RPO is estimated back to the period when the MI takes place. It can be seconds, minutes, hours, or days. The recovery point objective (RPO) is therefore estimated as the highest satisfactory amount of data loss estimated in time. It is how old the files or data in backup storage is necessary to be up and running at the end of the MI.

Basically, disaster recovery plan analyzes the business processes and continuity requirement of an organization. To be able to come up with a comprehensive disaster recovery plan, the company carries out a business impact analysis (BIA) and risk analysis (RA) before it formulates the recovery time objective (RTO) and recovery point objective (RPO).

If you are in the process of setting up your business disaster recovery plan, the following checklist will ensure you get it right:

Analyze possible threats and potential reactions

Include in your disaster plan a complete range of possible things that could disrupt your business operations. After this you need to specify actions that must be taken to recover in the face of each these disruptions.

Despite the fact that all the scenarios your business would enumerate would not happen, it is essential to do your utmost to include the conditions that are most possibly going to work. Your recovery plan should include plans for recovery during a cyber attack due to the rampart occurrence these days.

Conduct your business impact analysis (BIA)

To efficiently estimate your data recovery order of action, you need to subject each of your key IT system through business impact analysis. A BIA specifies the possible effects of natural and artificial disaster. Conducting a BIA for major IT systems will help you to discover which recovery actions must be prioritized over others.

The BIA commonly estimates the three key factors privacy, reliability, and accessibility.

  • Include plans about people

    While your recovery plans must include plans for recovering your technological data and servers, you must also plan for people and processes. The recovery plan must be taken in the content of the entire organization. Things like what the business expects from their users, who’ll speak to those affected, how much information to share or things they need to be up and running including designating individuals who would take specific actions on behalf of the company in the face of such disasters. 

  • Keep your disaster recovery plans always updated

    You must update your recovery plan anytime you carryout major changes to your internal systems like key software updates. Your recovery plan must cover all the tech systems and apps that the business uses.

    Using technological services like Amazon’s AWS Snowball can help businesses transfer petabytes of business data to a devoted, secure machine in-house. At the end of such transfer, the business would ship the storage machine to any chosen AWS centre so that the data would be transmitted into the cloud. AWS Snowball similar services provide businesses with pioneering and inexpensive latest ways to ensure protection against data loss.

  • Set your priorities right

    Your business should be able to establish what is valuable for protection and what should not be protected. This must include your proprietary information. Basically, anything you’d love to rescue if the premises are on fire is worth protection.

  • Habitual practice drills

    It is not sufficient to develop a data recovery plan. You must constantly test it by taking actions similar to the ones schools take to train their students in what they must do in the event of any fire or other forms of emergency situations. Unless, these plans are tested and put into use from time to time, they are not very useful.

  • Consider investing in DRaaS

    Consider transferring your business data into cloud as a result of increasing practice of transfer of data operations into the cloud as a disaster recovery as a service (DRaaS). DRaaS is provided by companies like iland and IBM on-demand and makes it easy for more cost-effective data recovery and safety plans. However, find out how the business would test and validate data recovery before you subscribe.

The time you have is now. So, go ahead and implement theses checklists in your data recovery plan!


Topics: Strategic planning, scenario planning

Susan Ranford

Written by Susan Ranford

Susan Ranford is an expert on career coaching, business advice, and workplace rights. She has written for New York Jobs, IAmWire, and ZipJob. In her blogging and writing, she seeks to shed light on issues related to employment, business, and finance to help others understand different industries and find the right job fit for them.

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